For example, “First Name” should match with “First Name,” and so on. In the “Required for Address Block” group, make sure each setting matches the column in your workbook. In the “Insert Address Block” window that appears, click the “Match Fields” button. Select the first label, switch to the “Mailings” tab, and then click “Address Block.” Now it’s time to add your mail merge fields in Word’s labels. Step Four: Add Mail Merge Fields to the Labels Your labels are now connected with your worksheet. Make sure to enable the “First row of data contains column headers” option if it’s not already and then click “OK.” If you have multiple sheets in your workbook, they’ll appear here. Use it to locate and select your mailing list file. Once you’re finished, your list should look something like this:Ī drop-down menu will appear. Once you’ve finished creating the headers, go ahead and input the data. csv file that contains your Gmail contacts, for example, use the Text Import Wizard to set up your data in Excel. If you’re already using an Excel spreadsheet as your data source for a mail merge in Word, go to Step 2 in this topic.
#MAIL LABELS MERGE FROM EXCEL TO WORD HOW TO#
RELATED: How to Create and Print Labels in Word Step 1: Set up your data source in Excel. You can even insert images in the mailing labels if you want, but that step would come later in Word. This is the standard information you’ll find on mailing labels. Our list will include the following headers: To properly illustrate the steps, we’ll go with a personal mailing list in this example. Also, if your list is for companies and not individual people, you can omit the “First Name” and “Last Name” header and just go with “Company Name” instead. Titles are always nice, but it’s important that you know which title a person goes by before creating the labels. Which headers you include depends on which information you plan to use in the mailing labels. Place those headers in the first row of each column. But I can only get the top row of data and the bottom row of each page of the label to display the excel list data. Select All and Click OK to merge the labels. With the purchase of WPS Office, Mail Merge feature allows you to send documents to multiple recipients at once with just a few clicks. The first thing you need to do is create a column header respective to the data that goes in each column. Mail merge from excel to word for labels.
If you haven’t created the list yet, despite Excel’s lack of the mailing label function, we still highly recommend you use Excel since it’s better for organizing and maintaining data than using a Word table. Open the Mailings tab of the Word ribbon and select Start Mail Merge > Labels. If you have already created a mailing list in Excel, then you can safely skip this test.